Finance Workgroup Job Descriptions

Board Treasurer

(see Job Description in Board of Directors Job Descriptions)

Bookkeeper

a. Job Responsibilities:

  • Comply with Financial Polices and Procedures:
  • Record financial transactions into Breastfeeding USA accounting system
  • Quarterly records will be completed within 15 days of end of quarter
  • Reconcile bank statements on a monthly basis
  • Maintain accurate records of supporting documentation for all financial transactions
  • Is not authorized to sign checks for Breastfeeding USA

b. Job Requirements

  • Experience with bookkeeping, budgets and financial statements, accounting software and spreadsheets
  • Term of Commitment: 2 years

Estimated Time Commitment: 10 hours every 3 months

Receipts Manager

a. Job Responsibilities

  • Comply with Financial Polices and Procedures:
  • Receive all mailed payments to Breastfeeding USA.
    1. Deposit all cash, checks and money orders into bank account.
    2. Follow up with members/donors who submit incomplete payment information.
    3. Write customer orders in website store for membership, donations and education fees in the month they are received.
    4. Forward original membership forms to Funding & Development Committee.
    5. Record deposits in Deposit Record googledoc.
  • Manage Paypal receipts.
    1. Transfer Paypal funds to bank account as authorized by Treasurer.
  • Receive and record payments from mobile payment services.
  • Receive and record payments from sources other than those listed in b, c and d.
    1. Including, but not limited to transfers from Held Chapter Funds.
    2. Inform Treasurer and Funding and Development of alternative payment method.
  • Review all website store orders.
    1. Receive website-generated notifications of membership fees and donations.
    2. Follow up with members/donors who submit incomplete payment information.
    3. Edit entries as needed.
  • Maintain accurate records of supporting documentation for all receipts.
  • Receipts Manager cannot also hold the position of Bookkeeper, Accounts Payable Manager or President.

b. Job Requirements

  • Term of Commitment: 2 years
  • Availability to make timely deposits to Breastfeeding USA’s bank
  • Weekly availability to make and review web store entries

Estimated Time Commitment: 1-3 hours per week

Accounts Payable Manager

a. Job Responsibilities

  • Comply with Financial Polices and Procedures:
  • Authorized to sign checks for Breastfeeding USA
  • Receive and verify Breastfeeding USA invoices and approves for payment
  • Receive and verify expense reimbursement requests from Breastfeeding USA volunteers and approve for payment
  • Write checks for approved payments and forward to Treasurer or Board President for second signature, then disburse checks to payees
  • Record payments in Check Register Googledoc
  • Maintain accurate records of supporting documentation for all checks

b. Job Requirements

  • Timely response to disbursement requests
  • Accurate record keeping
  • Term of Commitment: 2 years

Estimated Time Commitment: 1-3 hours per week

Revised November 2015