Board Treasurer
(see Job Description in Board of Directors Job Descriptions)
Bookkeeper
a. Job Responsibilities:
- Comply with Financial Polices and Procedures:
- Record financial transactions into Breastfeeding USA accounting system
- Quarterly records will be completed within 15 days of end of quarter
- Reconcile bank statements on a monthly basis
- Maintain accurate records of supporting documentation for all financial transactions
- Is not authorized to sign checks for Breastfeeding USA
b. Job Requirements
- Experience with bookkeeping, budgets and financial statements, accounting software and spreadsheets
- Term of Commitment: 2 years
Estimated Time Commitment: 10 hours every 3 months
Receipts Manager
a. Job Responsibilities
- Comply with Financial Polices and Procedures:
- Receive all mailed payments to Breastfeeding USA.
- Deposit all cash, checks and money orders into bank account.
- Follow up with members/donors who submit incomplete payment information.
- Write customer orders in website store for membership, donations and education fees in the month they are received.
- Forward original membership forms to Funding & Development Committee.
- Record deposits in Deposit Record googledoc.
- Manage Paypal receipts.
- Transfer Paypal funds to bank account as authorized by Treasurer.
- Receive and record payments from mobile payment services.
- Receive and record payments from sources other than those listed in b, c and d.
- Including, but not limited to transfers from Held Chapter Funds.
- Inform Treasurer and Funding and Development of alternative payment method.
- Review all website store orders.
- Receive website-generated notifications of membership fees and donations.
- Follow up with members/donors who submit incomplete payment information.
- Edit entries as needed.
- Maintain accurate records of supporting documentation for all receipts.
- Receipts Manager cannot also hold the position of Bookkeeper, Accounts Payable Manager or President.
b. Job Requirements
- Term of Commitment: 2 years
- Availability to make timely deposits to Breastfeeding USA’s bank
- Weekly availability to make and review web store entries
Estimated Time Commitment: 1-3 hours per week
Accounts Payable Manager
a. Job Responsibilities
- Comply with Financial Polices and Procedures:
- Authorized to sign checks for Breastfeeding USA
- Receive and verify Breastfeeding USA invoices and approves for payment
- Receive and verify expense reimbursement requests from Breastfeeding USA volunteers and approve for payment
- Write checks for approved payments and forward to Treasurer or Board President for second signature, then disburse checks to payees
- Record payments in Check Register Googledoc
- Maintain accurate records of supporting documentation for all checks
b. Job Requirements
- Timely response to disbursement requests
- Accurate record keeping
- Term of Commitment: 2 years
Estimated Time Commitment: 1-3 hours per week
Revised November 2015