Funding & Development Committee Job Descriptions

Funding & Development Coordinator

a. Job Responsibilities

  • Responsible for all funding and development efforts for Breastfeeding USA
  • Ensures that Breastfeeding USA has filed all required forms and paid all necessary fees to register with each state identified by the Treasurer to solicit contributions
  • Coordinates solicitation drives for pledges from individual donors, corporations and foundations, and corporate matching programs
  • Coordinates direct mail campaigns
  • Coordinates special funding and development events (e.g., banquets or auctions)
  • Oversees database of Breastfeeding USA donors, prospective donors, campaigns, and the respective donor history
  • Directs donor recognition program; communicates with and supports Breastfeeding USA donors
  • Provides estimates for donation revenues and funding and development expenses for the annual budget
  • Works in accordance with Breastfeeding USA financial policies and procedures to protect and secure Breastfeeding USA assets and financial information and donors’ personal information
  • Ensures committee works in accordance with policies and procedures
  • Chairs Funding and Development Committee and also serves on Finance Committee
  • Recruits, supports, and oversees other Funding and Development Committee staff and volunteers

b. Job Requirements:

  • Understands budgets and financial statements
  • Experience in funding and development, solicitation, direct mail campaigns, and grant applications
  • Understands database software and spreadsheets
  • Good managerial skills

c. Estimated Time Commitment:

  • 10-20 hours per month

Donations Manager

a. Job Responsibilities:

  • Member of the Funding and Development Committee
  • Supports all staff members working towards the goal of fundraising through donations. Works with the Funding and Development chair to coordinate giving efforts, donation campaigns and donor e-newsletter
  • Tracks website store transactions involving donations and transfers to database
  • Corrects store transactions as needed (due to website store problems, user confusion, incomplete orders, etc.)
  • Maintains spreadsheet or database of Breastfeeding USA donors, prospective donors, campaigns, and donor history
  • Reports regularly; interprets data as needed for reports and analysis
  • Directs donor recognition program; communicates with and supports Breastfeeding USA donors
  • Sends acknowledgement letters to donors
  • Responds to questions and concerns from donors or prospective donors
  • Sends fundraising appeal letters (year-end campaign, spring campaign, etc.)
  • Ensures that timely information about donation issues are communicated via a variety of Breastfeeding USA communication tools

b. Job Requirements:

  • Enjoys customer service and building relationships
  • Competent with database software and/or spreadsheets, word processing, and email or willingness to learn
  • Works in a timely manner, and is responsive to email communication
  • Good writing skills

c. Estimated Time Commitment:

  • 8-15 hours per month, depending on giving season

Grants Specialist

a. Job Responsibilities:

  • Researches public and private grant agencies and foundations
  • Prepares all required forms and documentation to submit grant applications
  • Monitors grant status and coordinates receipt and recognition of grant funds
  • Follows up with grantor agencies as appropriate

b. Job Requirements:

  • Understands budgets and financial statements
  • Experience with grant applications

c. Estimated Time Commitment:

  • 0-5 hours per week

State Registrations Coordinator

a. Job Responsibilities:

  • Files with all states requiring state charitable registrations
  • Maintains records of certificates
  • Keeps up to date with each state's filing requirements

b. Job Requirements:

  • Understands government forms and reporting requirements
  • Able to meet filing deadlines
  • Basic computer skills
  • Organized; attention to detail

c. Estimated Time Commitment:

  • 1 hour per week